{"id":12628,"date":"2019-06-24T16:37:55","date_gmt":"2019-06-24T20:37:55","guid":{"rendered":"https:\/\/news.elearninginside.com\/?p=12628"},"modified":"2019-06-25T11:10:59","modified_gmt":"2019-06-25T15:10:59","slug":"edsby-is-creating-a-national-student-records-database-for-the-country-of-new-zealand-they-say-its-the-first-of-its-kind","status":"publish","type":"post","link":"https:\/\/news.elearninginside.com\/edsby-is-creating-a-national-student-records-database-for-the-country-of-new-zealand-they-say-its-the-first-of-its-kind\/","title":{"rendered":"Edsby Is Creating a National Student Records Database for the Country of New Zealand. They Say It’s the First of Its Kind."},"content":{"rendered":"

When it comes to edtech clients, most companies target individual schools or districts. But on June 24, the Ontario-based learning management and student information system provider Edsby landed a bigger fish. The company announced that the country of New Zealand had chosen them to create the Te Rito National Learning Repository and Data Exchange. The new system will serve as a country-wide student electronic records database. <\/span><\/p>\n

\u201cThis is the first national deployment for electronic student records,\u201d said Edsby\u2019s VP of Marketing Dallas Kachan. \u201cIt\u2019s the first time a whole country has tried to make electronic student records as accessible as electronic medical records. That\u2019s a big deal.\u201d<\/span><\/p>\n

Edsby is known to many learners, teachers, and parents as a learning management system<\/a> (LMS). Many of their platform features, like shared online workspaces, testing and assessment, registration forms, and content sharing absolutely could be found in the LMS box. But Edsby\u2019s competitive edge lies outside of these services.<\/span><\/p>\n

The Challenges of Collecting Student Records on a National Scale<\/h2>\n

\u201cWhen most people think Edsby, they think LMS,\u201d Kachan said. \u201cFrom day one, we did things a little differently. We architected Edsby to interface with existing systems used in a district or a region. Unlike freemium LMSs where teachers can set things up themselves, we decided to do the opposite. We actually need to have these close connections with existing systems to do what we do in Edsby. That technology is behind the news today.\u201d<\/span><\/p>\n

The platform was designed to be able to integrate with just about any student database under the sun. For New Zealand, that capacity wasn\u2019t simply attractive\u2014it was necessary.<\/span><\/p>\n

The country\u2019s education system is comprised of over 2,500 institutions, most of which are public schools (less than 5% are private). The country does not, however, use a district system. Each of the schools operate independently. When it comes to a decision like deploying an edtech product or service, the school makes it on its own. That holds true for data repositories containing student records. These are known as student information systems (SIS) in North America, or student management systems (SMS) in New Zealand and elsewhere.<\/span><\/p>\n

\u201cSo in New Zealand, there\u2019s 2500 different schools with 2500 different SMSs,\u201d Kachan said. \u201cThat creates a massive problem for when a student transfers from one school to another. Nothing comes along with them in terms of records. So New Zealand has found that the only way to solve this problem is to get the data out of the SMSs in a standardized way that is shareable with other schools.\u201d<\/span><\/p>\n

As Craig Mullins, CEO of Mullins Consulting, ironically wrote<\/a> for Database Trends and Applications, <\/i>\u201cThe best thing about database standards is that there are so many to choose from.\u201d Widely followed protocols\u2014like SCORM<\/a> and xAPI for LMSs\u2014do not exist to the same degree in the SIS\/SMS world.<\/span><\/p>\n

Integrating with Everything from Contemporary SISs\/SMSs to Mainframes<\/h2>\n

\u201cNobody else can do what we do,\u201d Kachan said. \u201cTalking to any SMS using any available technology, whether its open standards, whether it\u2019s a proprietary sync, or even a CSV (comma-separated values) exports, we can do anything necessary to talk to a legacy system. SISs span a huge spectrum from contemporary products built relatively recently to 30- or 40-year-old mainframe-based databases that don\u2019t have any sorts of modern interfaces. The Hillsborough County District\u2019s database in Florida [an Edsby client] is still run on a mainframe. The guys that wrote that software have long since retired.\u201d<\/span><\/p>\n

That communication, furthermore, between Edsby and whatever SIS\/SMS they\u2019re dealing with has to go two ways. For many of their other features to work\u2014like recording attendance, using the Edsby Gradebook, or more\u2014the platform has to be able to pull records from the SMS in question and push new information back into it. <\/span><\/p>\n

\u201cThe customer asks you to connect to their data and recognizes that the keys to the kingdom\u2014the student data\u2014will be held by Edsby in the cloud,\u201d Kachan said. \u201cThen the fun begins. There\u2019s a lot of pushing and pulling goin on.\u201d<\/span><\/p>\n

The Question of Data Privacy<\/h2>\n

New Zealand had another big concern with their national student database: privacy. Edsby partners with Microsoft Azure, in part, because they can make certain privacy guarantees. <\/span><\/p>\n

\u201cIn the U.S., there\u2019s never really a question about where data resides,\u201d Kachan said. \u201cWhen it comes to cloud-based SISs, districts just assume their data is staying in the U.S. because the internet is an American phenomenon, right? Outside the U.S., that is not the case. Every other country is concerned about where that data physically resides. <\/span><\/p>\n

\u201cWe have a close relationship with Microsoft and their Azure cloud. They\u2019re the only company that can guarantee that a company\u2019s data is going to stay in their region. Other cloud vendors don\u2019t do that. They spray it around the globe for redundancy and failover and backup and edge-caching, as they say (keeping the data nice and close to where it might be needed). Whereas Microsoft has architected their data centers to guarantee that data stays in one specific area of the world. That was critical to New Zealand. And we were able to satisfy that.\u201d<\/span><\/p>\n

As Kachan puts it, New Zealand isn\u2019t just a huge client with which his company has contracted. The idea of a national electronic student records database is also an important step forward for the field of education. <\/span><\/p>\n

\u201cWe think that electronic student records are becoming just as important to states, provinces, and countries as electronic medical records,\u201d he said. \u201cHaving your whole patient file on record revolutionized medicine. We think there will be a similar revolution in education.\u201d<\/span><\/p>\n

Correction June 25th: A previous version of this article stated competitor LMS models as ‘premium.’ It was supposed to be stated as freemium and has been changed accordingly.<\/em><\/p>\n

Featured Image: Dan Freeman, Unsplash.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

When it comes to edtech clients, most companies target individual schools or districts. But on June 24, the Ontario-based learning management and student information system provider Edsby landed a bigger fish. The company announced that the country of New Zealand had chosen them to create the Te Rito National Learning Repository and Data Exchange. The […]<\/p>\n","protected":false},"author":11,"featured_media":12662,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[5,6,4,3,17536],"tags":[],"class_list":["post-12628","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles","category-editors-picks","category-industry-news","category-interviews","category-k-12"],"yoast_head":"\nEdsby Is Creating a National Student Records Database for the Country of New Zealand. 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